Pricing
Gingco Share
Standard
299 €
/ month
Base fee, plus bookable resources
Rooms
volume-based pricing
Desks, parking, vehicles
volume-based pricing
Exchange sync integrations
up to 500 included
- Room booking, desks, parking spaces, vehicles
- Mobile app & Outlook add-in
- Integrations: Exchange sync, OpenXchange, Google
- Base hosting included
- Base service included
- Catering & service booking
- Visitor management
- Displays & sensors
- Billing module, analytics, MCP
Gingco Share
Professional
499 €
/ month
Base fee, plus bookable resources
Rooms
volume-based pricing
Desks, parking, vehicles
volume-based pricing
Exchange sync integrations
up to 2,000 included
- Everything included in the standard package
- Catering & service booking
- Visitor management & reception
- Displays
- Device management
- Sensors / IoT
- Billing module (accounting)
- Analytics / data mining
- MCP server
Gingco Share
Enterprise
On request
Rooms
volume-based pricing
Desks, parking, vehicles
volume-based pricing
Exchange sync integrations
up to 5,000 included
- Everything included in the professional package
- Billing module (accounting integration)
- Analytics / data mining
- MCP server (fair use)
- Device management
- Sensors / IoT
- Optional On-Prem deployment
Hosting
Basic
Standard cloud operations via Gingco Share
included
Priority
Advanced operating mode including MQTT server
on request
Premium
Highest operating mode including MQTT server & MultiAZ
on request
Service & Support
Basic
Email / ticket, standard response
time
included
Priority
Email / ticket, preferred response time,
multilingual support
on request
Premium
Hotline, dedicated contact persons, guaranteed SLA
on request
Fully integrated with your groupware
Bidirectional Exchange synchronization
Our Add-In connects Gingco Share seamlessly to Microsoft Exchange, with support for private appointments, automatic Teams meetings, and bidirectional synchronization via the Microsoft Graph API. Gingco Share also integrates with Google Workspace, Open-Xchange, and other standards-based groupware, so you always have the full picture – across platforms, in real time.
All features
Standard
Professional
Enterprise
Desk Booking
Desk booking
Hot desking / free seating
Assigned desks / permanent allocation
Desk suggestions / express booking
Recurring desk bookings
Multi-day booking
Half-day scheduling / time slots
Book on behalf of colleagues
Booking for guests
Anonymous booking
Favourite desks / resource favourites
Coworker favourites
Find colleagues / people search
See who sits where
Zones / areas / neighbourhoods
Team areas / home zone
Filter by amenities / best-fit search
Book an accessible desk
Waitlist for occupied resources
Booking comments
Group-based booking restrictions
Booking lead time / booking window
Limit concurrent bookings per user
Approval workflow
Booking conflict management
Amend / cancel own booking
Amend / cancel others' bookings
Move booking in space or time afterwards
Transfer booking to another user
Temporary desk release
Automatic release on no-show
Real-time availability for all resources
Colour-coded availability
List view of availability
Calendar view day / week / month
Map view / floor plan navigation
Room & Meeting Room Booking
Meeting / conference room booking
Room combination / combinable rooms
Multi-room booking for one event
Choice of seating layouts
Setup / teardown times per resource
Recurring meeting room bookings
Manage recurrence exceptions
Search by capacity / number of people
Room images / visualisation
Catering booking
Technology / AV booking
Service ordering (e.g. cleaning, transport)
Equipment booking without a room
Set delivery time for equipment
Add equipment / catering afterwards
Attendee management internal and external
Calendar invitation to attendees
Attendee availability / free-busy lookup
Private / confidential meetings
Auto-create online meeting (Teams)
Video conferencing management / meeting links
No-show detection / abandoned meeting protection
Check-in at the room display
VIP / admin-only rooms
Special events / event management
Employee self-registration for events
Time-slot events (per-attendee scheduling)
Break-out sessions / additional rooms
Meeting services ticketing / request workflow
Cost centres on service requests
Cross-time-zone booking
Parking & Vehicle Booking
Parking space booking
Book EV charging stations
Visitor parking spaces
Accessible parking spaces
Analytics & Reporting
Order list for equipment and catering
Booking export to Excel
Export all table views to Excel and PDF
Utilisation statistics for rooms and desks
Statistics pre-generated daily
Cost report rooms
Cost report equipment
Analysis by cost centre
Scheduled reports by email
No-show reporting
Anonymised analytics
Unlimited data export
Administration & Configuration
Web-based administration without client installation
Role-based permission configuration
Location- and resource-specific permissions
Granular per-function permissions
Multi-tenancy
Impersonation (log in as user)
Resource management: create, edit, delete
Copy resource and user profiles as templates
Opening hours and unavailabilities per resource
Prices and cancellation fees per resource
Notification workflows per resource
Freely definable resource categories
Automatic time-zone management
Holiday administration
Internal email distribution lists
Cron job administration
News administration
Define mandatory fields in the booking form
Distinguish internal and external attendees
Store custom terms and conditions
Translation administration
Currency administration
Custom fields and forms
Group management internal and external
Temporary user accounts
Manage blocked users
Discount system and price groups
Review and approve new sign-ups
User Management & Authentication
Single sign-on via SAML 2.0
Single sign-on via OAuth 2.0
Microsoft Entra ID / Azure AD
Okta
Google SSO / Google Workspace login
Keycloak
Windows authentication / Kerberos (IWA)
LDAP / LDAPS integration
SCIM provisioning
User import via CSV / Excel / XML
Automated on- and offboarding
Multiple parallel SSO configurations
Multi-factor authentication
PKI, Legic, WebSEAL, MobileIron
Just-in-time provisioning
Custom password policies
Team lead / manager roles with team visibility
Integrations
Outlook add-in
Compatibility with new Outlook and macOS
Microsoft Exchange Online via Graph API
Microsoft Exchange on-premises
Microsoft Teams app
Microsoft 365 integration
Microsoft Copilot capable
Google Workspace / Google Calendar
Google Workspace add-on
Open-Xchange integration
HCL Notes (formerly IBM Notes, Lotus Notes)
iCalendar synchronisation
Bidirectional calendar synchronisation
REST API / open interface
Access control systems (e.g. Siemens Siport)
Locker systems (Gantner, GAT Lock)
Sensor integration and indoor navigation
IoT / MQTT integration
SAP CO / SAP FI integration
SAP RFC / HR
Credit card / payment interface
Phone systems (Siemens, Nortel)
MDM integration (Intune, Jamf)
POS and ERP / inventory systems
Add-in: auto-add Surface Hubs, Polycom
Costs & Billing
Cost centres and accounting data
Accounting data validation
Pricing by hour, day or unit
Price groups with custom periods
Rental discount / discount system
Custom cancellation terms
Create quotes and invoices
Automated invoicing with number ranges
Hospitality receipt
Delivery note
Automated cost allocation to SAP
AI Capabilities
Copilot capability without extra customisation
AI-ready API for your own AI agents
Security, Privacy & Compliance
ISO 27001 certified
GDPR compliance documented
Data processing agreement
Hosting in Germany
Data residency EU and US selectable
Anonymisation of bookings and statistics
Custom deletion periods
Privacy settings for users
Encryption in transit and at rest
Audit and application logs
Annual penetration tests documented
Two-factor authentication for admins
Platform, Operations & Licensing
Web application in the browser
Native mobile app iOS and Android
Microsoft Teams as a full client
On-premises operation in your own data centre
SaaS / cloud operation
Purchase or subscription model
Named-user or concurrent-user licence
Billing per resource instead of per user
Unlimited number of users and admins
Multilingual interface
Language selectable in user profile
Corporate design / white label
Custom domain
Custom SMTP
Support & Services
Help centre / knowledge base
Email support
Phone support
Dedicated customer success manager
Service level agreement
Guided onboarding
In-house support without outsourcing
Operations service / managed operations
Customising projects
Floor plan service
Certified project management (IPMA)
Online webinars and training
Parking & Vehicle Booking
Parking quotas
Vehicle / pool car booking
Filter by vehicle attributes
Combined desk and parking booking
Other Resources
Book lockers
Custom resource types
Private resources (e.g. e-bike, grill)
Resource images
Resource descriptions / detailed information
Smart lock integration
Booking quotas / multi-cards
Conditional availability (smart availability)
Visitor Management & Reception
Visitor management module
Auto-transfer of external attendees from bookings
Visitor pre-registration
Self check-in at kiosk / iPad
Generate and print visitor badge (PDF)
Customise badge design and data fields
Host notification by email
Real-time arrival and departure alerts
Register ad-hoc / walk-in visitors
Wi-Fi access credentials for visitors
Access card or QR code for visitors
Visitor reporting and data export
Automatic GDPR deletion of visitor data
Reception overview with guest status
Guest parking reservation via reception
Wayfinding and greeting at the entrance
Visitor API / webhooks
Check-in & Presence
Check-in / check-out
Check-in via QR code
Check-in via NFC
Check-in via RFID employee card
Check-in at display / terminal
Check-in via access control (badge swipe)
Sensor-based check-in / occupancy detection
Configurable mandatory check-in window
Automatic booking release on missed check-in
Rollout via MDM (Intune, Jamf, etc.)
Floor Plans, Maps & Wayfinding
Interactive floor and site plans
Location, building and floor hierarchy
Live plan with real-time occupancy
Layer-based SVG maps with zoom and drag
Wayfinding inside the building
Interactive wayfinding kiosk
Points of interest (printer, emergency exit, etc.)
Floor plan service as a paid service
Hybrid Work & Employee Experience
Hybrid work planner / weekly planning
Team attendance overview (weekly)
Hybrid work rules / attendance policies
Announcements / company news
Plan events and activities with RSVP
Holiday calendar
Dark mode / light mode
Configurable home page
Push and email notifications
Booking / appointment reminders
Help section with quick guides
Booking deputy in the profile
Personal location favourites
Preferred category as search default
Displays & Hardware
Digital door signs / room displays
ePaper / eInk displays
Touch displays for ad-hoc booking
Overview displays / digital signage
Desk displays / desk signs
Booking kiosks and consoles
RFID card reader at the desk
Display branding / custom design
Kiosk mode for presence display
Badge printer for visitor passes
Desk light / status light hardware
Display app for iOS and Android
Certified hardware partners listed
Analytics & Reporting
Booking overview
Occupancy plan
Daily list per location
*Available depending on the package selected